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Finance Committee
Vision and Plan of Action
AY 2010-2011

Faye U. Aspi
Incumbent Diwata ng Anda

VISION

Para sa Tao, Teatro, Pagbabago
As an organization founded on these principles, UP SIKAT should reflect the essence of what a performing arts org is. Our income-generating projects, while necessary, should be limited to within the means of its members, that is, mainly geared towards funding performances and the development of the org in the performing arts field, since SIKAT is, first and foremost, a performing arts org.

Prepared
Our organization can function better and can have a healthier working experience if we plan and secure resources sufficiently ahead.

Consistent and Constant
Members should be consistent and IGPs constant. We can maintain the consistency by the constancy. Constant in the sense that “a little everyday goes a long way”, therefore decreasing the possibility of inconsistency in delivering especially in times of immediate need. Our marketing-related activities should be evenly spread out albeit in tiny increments in order to avoid undue stress caused by rushed and half-baked IGPs.

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GENERAL POLICY
Transparent and Consultative

All financial and logistical matters and decisions shall be disclosed to all the members, discussed and then dealt with accordingly by the members as a body. Whenever there is a financial concern, it should be dealt with as soon as possible by discussing the matter directly and properly with those involved.

PROGRAM OF ACTION

Mini IGPs

I Heart Ms. Piggy
We will have sealed, unbreakable piggy banks which shall be passed from committee to committee throughout the year in order to raise funds for a cause chosen by the responsible committee for said cause (Suggestions: for publicity materials, logistics’ fees, food)

Ma-boteng Usapan
Since one of our advocacies is to be environment-friendly, we should start not only with the KKFF but also with ourselves though in small ways. We will have a box/sack wherein we can put used clean PET bottles and sell them. This should be done constantly—daily—throughout the year. This way, not only is it a constant source of funds, but likewise a pro-active, environment-friendly endeavor.

Huwag kang Ma-Papel!
Similar to our environment-friendly PET bottle drive, we can also have a daily newspaper drive in which used newsletters and the like shall be set aside in a labeled box beside our PET bottles. When the amount is sufficient for selling, this shall be another source of income.

Walk with Pride
SIKAT merchandise shall be made available for the year. It may be lanyards, baller bands, etc. or the most org-advertising merchandise, the SIKAT shirt. Whatever reasons for wearing them (comfort, for a SIKAT activity, visibility/publicity), let us wear them with pride.

‘Tis the Season to Raise Funds
Christmas and Valentines provide us with viable IGPs—caroling and harana. Classrooms and alumni are our best bet for publicity and funds, therefore those are where we will bring our talents to bear fruit. The committee shall coordinate with the secretariat for the necessary correspondences.

Marketing and Major IGPs

iContact
We will make a directory of possible sponsors (alumni and companies) as early as summer and call them call them up in order to invite them for sponsorship and/or tie up activities. We will also craft sponsorship packages in order to facilitate our negotiations with our possible sponsors.

Marketing Workshops
In order to be more effective in marketing, workshops about writing sponsorship packages, calling sponsors, and other marketing-related strategies will be held for those who are interested in improving their skills in marketing.

Food Sale
We have proven that UP students are a sucker for sweets and pastries. So, with our baking and persuasive skills, we will have a bake sale to cater to their sweet tooth cravings.


Other Matters

Bank Account
To address the concern regarding loss, theft, ill-recording, and balance discrepancies, a bank account shall be opened in a bank that has a reasonable maintaining balance, honors multiple signatories, and is accessible to sponsors, alumni, and suppliers.
To foster transparency and accountability, the account chosen should be shared among the Execom. ATMs and passbooks should be avoided and the org should opt for the bank’s monthly balance reports service. These reports shall be part of the Finance Committee’s reports.

Seed Money/Liquid Money
Seed money exists for use in immediate need. Therefore, the parameters of “immediate need” shall be discussed as a body. Likewise, to be discussed are the appropriate amount of seed money, what qualifies worthy of disbursement, and validity of records for reimbursement. Disbursements shall be made only upon an itemized budget proposal.
Once agreed upon, the amount for seed money should be maintained each time the amount changes the seed money should be returned to the that said amount as soon as possible.
The container of the seed money should have enclosed within it its own record sheet with the amount, date, person/committee and purpose specified.

Financial Report
The Finance Head shall publish an incoming/outgoing report which will be presented to the body every General Assembly which will inform the organization of expenditures and available resources.

Resource Check
Resources of each member that he/she can commit to the cause of the org shall be identified and noted as priority contacts whenever the need arises. (e.g., Sski has a photocopier, Paula has a flower shop, I have some storage area, etc.)

Documentation and Fees
Submission of membership form, Form 5, and membership/reaffirmation fees shall be centralized. A member can submit all three to any of the following: the secretariat, or the finance head and their respective assistant heads. Proper filing of documents and money shall be an internal arrangement among the committee heads.

Proper Turnover Every Term End
The outgoing Finance Committee Head shall ensure that the incoming Finance Committee Head understands the contents, reports, and notations in logs and record books. The incoming head should not start at a loss with matters pertaining to incurred expenses, debts, accounts receivable and/or accounts payable of the outgoing Execom. It is the outgoing head’s duty to endorse all necessary records.